Wednesday, 20 September, 2023 - 20:00
School Excursions Canberra

Managing large school groups during excursions requires careful planning and consideration, particularly when it comes to accommodation. In Canberra, Australia’s capital city, there are various factors to consider ensuring a smooth enjoyable experience for everyone involved. We will share some essential tips and strategies for effectively managing large school groups!


  1. Start Planning Early: The key to successfully managing large school groups is early planning. Particularly when travelling to a popular excursion spot such as Canberra, accommodation, and excursions get booked up quick! Start the accommodation planning process well in advance to secure the best options and ensure availability for your desired dates. Start by estimating the number of students, teachers and accompanying staff who will be part of the trip. This will help you determine the size and type of accommodation needed.
  2. Identify suitable accommodation options: Look for accommodations that cater to large groups. Consider factors such as capacity, room configurations, and common areas that can accommodate group activities and gatherings. Explore different types of accommodation, including hotels, hostels or even camping, based on your budget and specific requirements.
  3. Consider location and accessibility: Choose accommodations that are conveniently located near the main attractions that you are planning on visiting in Canberra. This will minimize travel time and maximize the time available for exploration. Choosing a spot in the central city is always a great choice. Ensure chosen accommodation is easily accessible, especially for any form of transport needed.
  4. Safety and Security: Prioritize safety and security when selecting accommodations for your school group. Look for places with appropriate security measures, such as secure access, well-lit premises, and trained staff. It is also essential to establish clear guidelines and rules for students to follow during their stay, emphasizing safety protocols and responsible behavior.
  5. Group Facilities and Amenities: check if the chosen accommodation offers group-friendly facilities and amenities. Common areas, such as lounges, dining spaces, or outdoor areas, should be spacious enough to accommodate your group’s needs. Ensure that essential amenities like Wi-Fi, laundry facilities and catering options are available to make the stay comfortable and convenient.
  6. Communication and Coordination: Maintain open communication with accommodation provider throughout the planning process and leading up to the trip. Discuss specific requirements, expectations and any specific arrangements needed. Assign a dedicated point of contact within your school staff who will coordinate with the accommodation provider and act as a liaison during the trip.
  7. Group management and supervision: Establish clear protocols for group management and supervision during the stay. Assign teachers or staff members to supervise smaller groups of students and establish a system for check-ins and accountability. Emphasize the importance of respectful behavior and adherence to rules and curfews, ensuring that students understand their responsibilities while staying in the accommodation.


Effectively managing large school groups during excursions in Canberra requires careful planning, consideration, and communication. By following the tips outlined you can ensure a successful and enjoyable experience for both students and staff. Remember, early planning, suitable accommodation options, safety measures, and effective group management are the keys to a memorable and well-organized trip in Australia’s capital city.

Some accommodation recommendations to begin your search: